How much alcohol for 300 guests?

300 guests · evening party · 5 hours · standing service · mixed bar. Computed with the engine professional crews use.

Party

What a 300-guest party bar needs

≈ 4809 bar serves for 300 guests over 5 hours on a mixed bar. Water covers bar and table, still and sparkling.

Wine (all types)50 bottles
Sparkling (toast)50 bottles
Beer450 units
Non-alcoholic beer3 cases
Spirits (all bottles)124 bottles
Soft drinks & mixers77 cases
Water1350 bottles
Team on shift16 people
Ice680 kg (1500 lb) · 340 bags of 2 kg (76 of 20 lb)

Free numbers from the same engine the full planner runs. Pro turns them into the exact order per product, cocktail ingredients, glassware and one shopping list.

Team

The crew behind 300 guests

16 team members
Bartenders5
Barbacks4
Runners4
Glass cleaners3

Range: 15 (minimum) · 16 (recommended) · 18 (comfortable).

Ice

Ice for 300 guests

680 kg (1500 lb) of ice
Cube ice (drinks & chilling)520 kg (1147 lb)260 bags of 2 kg (58 of 20 lb)
Crushed ice (cocktails)160 kg (353 lb)80 bags of 2 kg (18 of 20 lb)
Total to order340 bags of 2 kg (76 of 20 lb)68 sacks of 10 kg
Recommended storage3 large freezers

When they actually drink it

Those 4809 serves do not arrive evenly: the opening hour is the fastest, about 1110 serves, because everyone wants a first drink at once; over hour 2 the bar settles into a steady 924 serves an hour; through hours 3–5 it eases to around 925 an hour as the crowd winds down. The totals above already carry that curve, so the bar is stocked for the hour that surges.

Field note: the drivers order first

Wherever beer is served, Green Jar adds a case of 24 non-alcoholic beers per 100 guests without being asked. Designated drivers and pregnant guests reach the bar early, usually before anyone else, and they notice when there is nothing there for them.

Adjust it to your event

Same engine, live. Change the crowd, the bar or the hours and recalculate.

Guests
Seated dinner served?
Bar service
Duration
Units

Frequently asked questions

How much alcohol do I need for 300 guests at a party?

Plan for about 4809 bar serves over 5 hours. On a mixed bar that becomes roughly 50 bottles of wine, 450 units of beer, 124 bottles of spirits and 77 cases of soft drinks and mixers, plus 1350 bottles of water.

How much wine do I need for 300 guests standing?

The standing rule is 1 glass per guest, split across white, rosé and red, and a 750 ml bottle pours 6 glasses. Scaled to 5 hours that is 50 bottles for 300 guests.

How many bar staff do I need for 300 guests?

5 bartenders at the recommended level and 16 people in total, counting barbacks, runners and glass collectors. The comfortable level for the same event is 18.

Plan your full bar: bottles, cocktails, shopping list.

The free calculator gives staff, ice and totals. Pro turns them into the exact order per product and one Excel your supplier can read.

Plan your full bar →

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